Roomex launches Insights Pro for hotel spend scrutiny

Roomex has launched Insights Pro, an analytics tool for hotel booking spend that is now live for UK customers.

Aimed at finance and procurement teams, it is designed to show whether hotel bookings were made at the best available rate at the time of purchase. The tool uses search and booking data captured during the booking process, allowing users to compare the chosen stay with other options available at that moment.

Insights Pro presents two measures. Actual Savings shows when a booking delivered savings against other options available at the time. Potential Savings highlights cases where a lower-cost, like-for-like hotel was available during the search but was not selected.

Comparisons are based on factors including location, hotel rating and cancellation terms. Users can also examine the data by city, hotel, policy and individual booker.

Spend scrutiny

The launch comes as companies face closer scrutiny of travel costs and seek clearer evidence for booking decisions. In many travel programmes, questions about whether a cheaper option could have been secured often arise after a trip has been booked.

Using data recorded at the time of search and booking, the system is intended to give travel, finance and procurement teams an audit trail for those decisions. This allows companies to assess whether savings were achieved and where spending patterns may need attention.

The paid feature sits on top of Roomex Insights, which is available to customers on the platform. Insights Pro costs £99 per month per company, while the standard version provides higher-level savings totals.

Internal analysis from Roomex shows some customers using its Savings Suite have saved an average of 18% on workforce travel. It did not disclose how many customers were included in that analysis.

Broader offer

Founded in Dublin in 2004, Roomex operates globally as part of Corpay. The business focuses on travel booking, expenses and reporting for companies with mobile workforces, including hotel and rail bookings.

The new tool is intended to help users move from broad travel spend reporting to more detailed analysis of individual decisions. It can also rank actions by impact so teams can focus on bookings and behaviours with the greatest effect on costs.

Keith Watson, President of Roomex, said: “Businesses are under growing pressure to prove that travel spend is controlled, but those conversations often happen after the booking, without a clear record of what was available at the time. Insights Pro shows exactly what was available when a decision was made. That gives finance teams confidence in the savings already achieved and helps identify behaviours that can reduce costs further.”